Send invitation to sign directly from your email

 

 When your email address is registered to an account with us, you can easily use the services directly from your email, entirely without installations or plugins. It works with all kinds of email and webmail.

Send easy to one or many

You can send an invitation to sign to a mobile number or an email address. Enter the recipient’s mobile number or email address in the “To-field” and end it with sign.esms.nu.

Just like when you send regular emails, it is easy to add more recipients. When you send to several recipients, each recipient get their own invitation and cannot see other participants.

Type your message as usual. You don’t have to enter a subject when you send an invitation as an SMS, but if you do, put it at the top of the message, keep in mind that it is included in the total amount of characters.

If you attach a PDF, this is what the recipients sign, otherwise they sign the text in your message.

Click Send, and we automatically redo the message for signing and send it away!

 

Sender on SMS
When you send SMS from your telephone, your number is always shown as the sender. When you send via us, you have more options. You can for instance let the recipient reply to the message so it comes back directly to your email. Read more about this under Settings.

invitation to sign via mail

Enter the recipients mobile number or email address in the “To-field” and end it with sign.esms.nu.

Just like when you send regular emails, it’s easy to add more recipients.

 

Send to many with broadcast

If you have many recipients, it may be easier to add their number, followed by .sign, directly in the email, then you address the mail to broadcast@efax.nu and after the message you enter the code word DistriButionList (spelled exactly that way) followed by the recipients numbers.

If you enter a semicolon (;) after the number, you can also add the recipient’s name.The name is then visible in your logs and it may be easier to follow up if any message can’t be delivered.

Invitation to sign via broadcast

If you have many recipients, it may be easier to use our broadcast-function instead.

The recipient receives an SMS or email

When they click the link in the message, they can preview your message before signing.

By default they sign with BankID

invitation to sign email

When they click the link, they can preview before signing.

recipient receives sms or email

The signatures are sent directly back to your email

When the recipient has signed, the signed file is sent directly back to your email. The signed file is a PDF in the PADES format, it is completely independent and you should archive it in a suitable place where you save important documents.
You can print the file if you also want a hard copy, but it is only in the electronic file that the signature certificate is available, so you must save it.

When you send the same message to several recipients at the same time, we will collect everyone’s signatures in the same document. Each time one of the recipients signs, you will receive a new email with the updated file.
Contact us if you would rather have one signature per file, it is a setting that we fix manually.

Recipient read and sign

You can always find the signed files in the Toolbox on the web and you can also receive them via the API if you prefer so.

If you have sent an invitation to an email address, the person who signed will also get an email with the signed file attached, then only with their own signature.
Contact us if you would rather those who signed to get the same collection file as you get, it is a setting that we fix manually.

Save the signed file in a safe place.

Recipient read and sign

Protect your message with login, GDPR-safe!

You can combine Signing with Protected messages, it could be good if agreements or other sensitive information is sent. The recipient must then first log in with an eID or one-time code to be able to read your message. Thereafter they can sign.

Simply add login to the address:
If you send directly, the address will be mobile-number@login.sign.esms.nu or email-address.login.sign.esms.nu
If you use broadcast, type mobile-number.login.sign or email-address.login.sign

You can also tie the login to one or more social security numbers, but considering the GDPR, it is then better if you send via the Toolbox, here you can read more about it.

More options with Admin signatures

When you send an invitation to sign via the Toolbox, you have more options regarding different signing alternatives, signature order and reminders. Here is a tip on how you can access certain features even when sending from your email.

Start by sending an invitation to sign to your own email address as above. Send it away and have a look in your inbox.

In the email that you have received from us, there are two buttons, “Read and Sign” and “Admin signatures”, select Admin signatures. 

Recipient read and sign

This is an overview of your signing job. You can see who has signed and who has not.
You can also sign yourself, invite multiple recipients and make other changes.

Download signatures, you can download single signatures or a collected file with everyone's signatures.

Change the settings of a recipient by clicking Knapp redigera mottagarein front of the recipient.
change settings signature

Invite more participants by clicking and entering the recipient's mobile number or email address.
Make the desired settings and add an extra message if you want and click Invite a new signee and the invitation will be sent.
invite more signees

 

Different signing options

There are several different signing options to choose from, click on the arrow to bring them up. If you choose an eID, you can also choose to hide the personal ID in the signed file if the person signing does not want the personal ID to be visible in clear text in the document.
choose signing option

Hide personal ID
 

If you have chosen to sign with BankID or another eID, you can let the personal ID be hidden in the signed file.

hide personal ID

We then replace the personal ID with a hash value that can be used to verify the signature in the future if necessary. This is useful if the signer does not want their personal ID to be visible in clear text in the signed document.

 
 
Set a signature order
 

In Individual settings, you can set a signature order. The invitation to sign is sent to person number two only when person one has signed, and so on.
One or more people can have order "1", and only when everyone in order "1" has signed, the invitation sent out to those who have order "2" and so on.

set signature order

Reminders

Add reminders by clickingKnapp påminnelser
Add one or more reminders, select the day and time to send them.

set reminders

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